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Microsoft official academic course microsoft project 2013 pdf freefree –

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Change the dependency between tasks 3 and 4 to a start-to-start relationship. Change all tasks to the Auto Schedule mode. Use the Statistics button on the Project Information dialog box to determine the current project duration. SAVE the project schedule in the solutions folder for this lesson as Hiring Employee xxd where the xx in the file name is the duration in days of the project. For example, if the project is 13 days long, save the file as Hiring Employee 13d. Project Don Funk Video: New Task Dependencies After reviewing your project schedule, you have determined that some of the tasks could be linked in a different way to make your project more efficient.

Change tasks 9 and 10 so that they have a start-to-start relationship. Change tasks 7 and 8 so that they have a start-to-start relationship. Adjust the chart area of your screen so that the Gantt bars for these new relationships are visible. Mastery Assessment Project Setting Up a Home Office You are ordering equipment and setting up a home office and need to create a schedule to minimize the amount of time it takes to do this. Convert all tasks to Auto Schedule. Set tasks 6, 9, 10, and 14 as milestones.

Assign a start-to-start relationship for tasks 1, 2, and 3. Assign a finish-to-start relationship for tasks 1 and 6, 3 and 9, and 2 and Assign a finish-to-start relationship for tasks 4, 5, 7, and 8. Assign a finish-to-start relationship for tasks 10 through Insert a new row after task Name this new task Scene 1.

Add a milestone to begin the scene Scene 1 begin and a milestone to end the scene Scene 1 complete. Indent tasks 15 through 21 under the Scene 1 summary task you just created. Add two more sets of summary and subtasks including durations for Scenes 2 and 3 under the Production summary task.

They will be identical to the Scene 1 tasks and durations except for the scene number. Assign the subtasks for Scenes 1, 2 and 3 finish-to-start relationships.

Assign a finish-to-start relationship between the Scene 1 complete milestone and the Scene 2 begin milestone. Assign a finish-to-start relationship between the Scene 2 complete milestone and the Scene 3 begin milestone. Link the Scene 3 complete milestone and the Production complete milestone with a finish-to-start dependency. Link the Production complete milestone and the Post-Production begins milestone with a finish-to-start dependency.

He must also determine when these resources are available, how much work they can do, and their cost. One of the most powerful tools in Microsoft Project is the ability to manage resources effectively.

One view you will use in this lesson is the Resource Sheet view, as shown in Figure Rate Column Resource sheet view. Resource Type Max. Units: the maximum cost, work, material capacity of a resource. In this lesson, you will be working on establishing your project resources — which are the people, equipment, materials, and money used to complete the tasks in a project. Some of the features you will use in this lesson are shown on this screen.

Use this figure as a reference for this lesson. In this section, you learn how to establish and enter people resources in Project Establishing Individual People Resources People resources can be in the form of individuals, individuals identified by their job function or title, or groups of individuals with a common skill. In this exercise, you practice setting up resource information for the individual people who will perform the tasks on the project.

Establishing Resources This saves the time and effort of retyping the information and reduces the possibility of data entry errors. In the Resource Sheet view, click the empty cell directly below the Resource Name column heading. Type Jamie Reding and press Enter. Microsoft Project adds Jamie Reding as a work resource and automatically enters additional, default information.

Enter the remaining resource names into the Simple Resource Sheet. Enter the first column of names Scott Seely, Jeff Pike, etc.

You are beginning to set up some of the basic resource information for the people who will work on this project. As you are entering this information, keep in mind two important aspects of resources: availability and cost. Cost refers to how much money will be needed to pay for the resources on a project.

Although setting up resource information in Microsoft Project may take a little extra time and effort, entering this information will provide you with more control over your project. You will work with three types of resources in Microsoft Project: work resources, material resources, and cost resources. Work resources are the people and equipment that do work to accomplish the tasks of the project.

Work resources use time to accomplish tasks. You will learn about material resources and cost resources later in this lesson. Work resources can be in many different forms:. When establishing your resources, use resource names that will make sense to you and anyone else using the project schedule.

Establishing a Group Resource In the previous exercise, you set up resources that were individuals. Now, you will set up a single resource that represents multiple people, sometimes called a Generic Resource. Click the blank Resource Name field below the last resource, type Sound Technician and then press Tab. In the Type field, make sure that Work is selected. Press Tab four times to move to the Max. Units field. You may only see a portion of the field name.

To see the entire field name, expand the row just as you would in Excel. Place the cursor on the bottom of the header row in the ID column just above resource 1. Click and drag the row down. Maximum Units refers to the maximum capacity of a resource to accomplish tasks. Microsoft Project will warn you if you assign a resource to more tasks than it can accomplish at its maximum units. In the Max. You can simply click these arrows to scroll to the number you want displayed.

Click the Max. This represents that she is only available part time on this project. Annette Hill Max. You can also enter maximum units as a decimal rather than a percentage. In the Show assignment units as a box, select Decimal. In this exercise, you established a group resource.

The resource named Sound Technician does not represent a single person. It actually represents a group of people called sound technicians. By setting the Max. You might not know specifi- cally who the sound technicians will be at this point, but you can still proceed with more planning.

Keep in mind if you use a group resource, a single resource calendar will be assigned to that resource name. Therefore, it is beneficial to have all of the people represented by the resource name work the same hours.

In the Type field, select Work from the drop-down menu. Notice that the Resource Information dialog box contains many of the same fields as the Resource Sheet. The Resource Information dialog box closes and the resource has been added. Notice that Microsoft Project has automatically wrapped the text in the Resource Name field. Note that the Max.

This indicates that you will have two truck cameras available every workday. Add the following additional equipment resources to the project schedule. You can use the Resource Information dialog box to enter your information, but entering it directly in Resource Sheet view is faster. Make sure that Work is selected in the Type field for each resource. Resource Name Max. Equipment resources tend to be more specialized than people resources. Establishing Material Resources Material resources are consumable items used up as the tasks in a project are completed.

Unlike work resources including human resources and equipment resources , material resources have no effect on the total amount of work scheduled to be performed on a task.

For your music video project, DVDs are the consumable that interests you most. In this exercise, you practice entering material resources for your project. Type DVD and press Tab.

In the Type field, click the arrow and select Material, then press Tab. Notice that some of the fields columns , such as Max. Units, Ovt. Rate and Calendar, are not available when you change to a material type resource. In the Material Label field, type 2-hour disc and press Enter. This means you will use 2-hour discs as the unit of measure to track consumption during the project. In this exercise you entered a material resource.

Depending on the project management approach of your organization, you may or may not be required to track project material resources. Bear in mind that if the project requires material and these are not entered into the software, the final cost, as calculated by the software, will not be a true reflection of the project estimate.

Establishing Cost Resources Cost resources are financial obligations to your project. A cost resource enables you to apply a cost to a task by assigning a cost item such as travel to that task.

Unlike fixed costs, you can apply as many cost resources to a task as necessary. In this exercise, you add cost resources to the resource sheet for your project. Type Travel and then press Tab. In the Type field, click the arrow and select Cost. The travel resource has now been established as a cost resource. Just as with a material resource, some fields are not available with a cost resource.

In the Type field, select Cost and press Enter. Cost Resources added to Resource Sheet. Cost resources differ from fixed costs in that cost resources are created as a type of resource and then assigned to a task. When you enter the cost information for resources, tracking the finances of a project becomes a more manageable task. Entering Resource Cost Information Knowing resource cost information will help you take full advantage of the cost manage- ment features of Microsoft Project.

In this exercise, you practice entering cost information for both work and material resources. In the Resource Sheet, click the Std. Standard Rate field for resource 1, Jamie Reding. In the Std. Rate column for resource 2, Scott Seely, type Rate column. Widen the Std. Rate column by moving the mouse pointer to the vertical divider line between the Std.

Rate column and Ovt. Double-click the divider line. Material resource cost will be the per unit cost listed in the material label field. For this exercise, that is a 2-hour DVD.

Also note that you did not assign a cost to the cost resources; this is done when the cost resources are assigned to a task covered in Lesson 3. In the real world, it is often difficult to get cost information for people resources because this information is usually considered confidential. As a project manager, tracking and managing cost information may be a significant part of your project responsibilities. Adjusting Resource Working Times Microsoft Project uses resource working and nonworking times to schedule the tasks.

You should define these times prior to assigning them to tasks. Now that you have entered resources and their associated pay rates in your project schedule, you can specify the working and nonworking times for some of these resources.

The resource calendar provides default working times for an entire project. Typically, you will need to make changes to the individual resource calendars to reflect vacation, flex-time work schedules, or conference attendance. In this exercise, you establish nonworking times for your individual work resources. Click the Project tab, then click Change Working Time. The Change Working Time dialog box appears. In the For Calendar box, select Jamie Reding.

Slide the button next to the calendar until the calendar is on January, Select the dates January 28 and In the first Name field under the Exceptions tab, type Vacation Days. Press Enter. Microsoft Project will not schedule Jamie Reding to work on these two days.

Exception dates highlight when name is selected. Exception dates. Cross Refer back to Lesson 1 for a quick refresher on the types of calendars used by Ref Microsoft Project. However, changes you make to the working times of an individual resource are not reflected in the project calendar. Establishing Specific Work Schedules In addition to specifying exception times for resources, you can also set up a specific work schedule for any given resource.

In the For Calendar box, select Scott Seely. Click the Work Weeks tab, and then click the Details button. In the Select day s box, click and drag to select Monday through Thursday. Select the radio button next to Set day s to these specific working times. Press Enter to set your changes. In the Select day s box, click Friday. Select the radio button next to Select Set days to nonworking time. Click OK to close the Details dialog box.

Click any Friday in the Change Working Time dialog box. Note that these days are set to nonworking time. Click any one day of the week, Monday — Thursday. Note the working times for these days. Modified working hours for Monday through Friday. Fridays are grayed out indicating nonworking time. If you need to edit several resource calendars in the same way to handle a flex-time schedule or night shift, for example , you might find it easier to assign a different base calendar to this group of resources.

A base calendar can be used as a task calendar, a project calendar, or resource calendar and specifies default working and nonworking times. In the For Calendar box, select the desired resource and then in the Base Calendar box, select the desired base calendar. For a group of resources that will be using the same calendar, you can change the calendar directly in the Base Calendar column of the Entry table in the Resource Sheet view.

You can customize these or use them as a basis for your own base calendar. Cross Ref You will create a new base calendar in lesson 4. You can add this additional information about a resource by attaching a note.

Attaching a Note to a Resource In this exercise, you learn how to attach a scheduling note to a resource in Project In the Resource Name column, select the name of the resource 1, Jamie Reding. On the ribbon, click the Resource tab, then click the Resource Notes button in the Properties command group on the ribbon.

The Resource Information dialog box is displayed with the Notes tab visible. In the Notes box, type Jamie on vacation Jan 28 and 29; available for consult at home if necessary and click OK. A note icon appears in the indicator column. Point to the note icon in the Resource sheet. The note appears in a ScreenTip double-click the icon to display the full text of longer notes. Which of the following is NOT an example of a work resource?

Yan Li b. DVD Disc d. It is helpful to assign a base calendar to a group of resources when they all a. A resource calendar does not apply to a. You can view information for the individual people who will perform the tasks on the project in the a.

Calendar view. Gantt Chart view. Task Usage view. Resource Sheet view. You can provide additional information about how a resource is scheduled by a. For which resource is the standard rate listed per tracking unit of consumption? If you have four electricians who can each work part-time 4 hours rather than 8 , what value should you assign to Max.

If you assign a resource to more tasks than it can accomplish at its maximum units, the resource is a. To add vacation days to the calendar for an individual work resource, which dialog box would you use?

Resource Information b. Resource Notes c. Change Working Time d. It is often difficult to get cost information for people resources because a. Competency Assessment Project Hiring a New Employee In the previous lesson, you entered the tasks of a project schedule for hiring a new employee.

Now you need to add some of the people resources that will be responsible for performing those tasks. Enter the following resource names into the Simple Resource Sheet. Project Office Remodel You are in charge of the remodeling project for the kitchen and lunchroom for your office.

Your facilities manager has just provided you with the resource pay rates for this project. You need to enter the pay rates in the project schedule. Select the Resource Sheet view. For the drywall resource, click the Type field drop-down arrow and select Material, then press Tab. For the nails resource, click the Type field drop-down arrow and select Material, then press Tab. Rate field for resource 1, Toby Nixon. Enter the following standard pay rates for the remaining resources.

Now you need to add a note to one of the resources on the project. Select the name of resource 3, Amy Rusko. On the Resource ribbon, click the Resource Notes button in the Properties command group. Not available for any interviews. Close the Resource Information box. Select the name of resource 4, Jeff Smith. Click the Resource Notes button. Available for interviews on November Now you need to add several equipment resources to make sure that your schedule flows smoothly.

Change the view to Resource Sheet. Add the following equipment resources to the project schedule. Mastery Assessment Project Change Work Times for a Resource on Office Remodel You have just been told that one of your resources on your office remodel project is planning to take a week of vacation.

You need to add this information to your project schedule. Open the Change Working Time dialog box. Project Don Funk Music Video Problems A student who is interning with your company made some updates to the music video project schedule.

Unfortunately, he is still learning about Microsoft Project and has entered some information incorrectly. You need to correct the problems with the project schedule before distributing it to your team. Review the Resource Sheet for this project schedule. Based on what you have learned in this lesson about Resource Types, Maximum Units, and Standard Rates, find the resource errors in this project schedule and make corrections to them.

Hint: There are three resource errors in the project schedule. Study the last three resources on the sheet. If dry ice is a work resource and bottled water is a cost resource, make corrections to the information given for these resources estimate the rate if necessary.

You first mapped out the initial tasks in the project, then identified the resources needed to complete the tasks in the project. When you make assignments link resources and tasks , Microsoft Project can provide several key pieces of information including: who is working on what tasks and when; if the resources are available when you need them to be, or are over-allocated; and more.

You activate the Assign Resources dialog box via the Assign Resources button located in the Assignments group on the Resource ribbon. Your Assign Resources dialog box should look similar to Figure or , depending upon whether the Resource List options are collapsed or expanded.

Figure Assign Resources dialog box with Resource list options collapsed Expand resource list options button. You can expand the Resource list options by clicking on the button marked with a plus sign next to Resource list options heading. You can collapse the expanded list by clicking the button, now marked with a minus sign, once again.

In this lesson you will use the Assign Resources dialog box and other methods to assign resources. Microsoft Project provides you with various options for assigning resources to tasks. You can assign individual resources to a task or multiple resources to a task at one time. Microsoft Project also enables you to see whether or not resource assignments affect task duration. Making Individual Resource Assignments An assignment is the matching of a specific resource to a particular task, to either perform work or as a material or cost.

Depending on your perspective, you might call it a resource assignment or you might call it a task assignment. In the previous lessons, you mapped out tasks and resources for your project schedule. In this exercise, you learn how to assign work resources to the tasks they will perform. Click the Resource tab and then click the Assign Resources button in the Assign- ments group. The Assign Resources dialog box appears.

If the Assign Resources dialog box is covering the task name column, drag the dialog box into the middle of the screen. You can also assign 5. In the Task Name column, click the name of task 5, Develop production layouts. To access this 7. Assigning Multiple Resources Simultaneously You have just assigned one resource to a task. In this exercise, you will practice assigning multiple resources simultaneously to a task.

In the Task Name column, click the name of task 4, Develop scene blocking and Resources are sorted schedule. Scroll up or down in the list until the name Judy Lew is visible.

Hold down box. Once the resource Ctrl, then click the name cell for Judy Lew. Release the Ctrl key and then click the Assign button. Check marks appear next to the moved to the top of names of Scott Seely and Judy Lew, indicating you have assigned them both to task 4. Resource and Task Assignments Move the center divider to the right to allow the Resource Names column to be visible. If you want to remove or un-assign a resource from 6. Click once on the Resource Name cell for task 6, Identify and reserve locations.

Then a task in the Assign click the sub-menu arrow at the right of the cell. Resources dialog box, 7. In the drop-down list, select the checkboxes for Jeff Pike and Yan Li. Your screen click the resource you should look similar to Figure Figure Assigning resources using the drop-down list in the Resource Names column.

Checkmarks indicate the resources assigned to this task. Cross Recall that in Lesson 2 you learned that Max. Units referred to the maximum capacity of a Ref resource to accomplish tasks. You may have noticed that the duration of task number 4 changed from 1 week to 1. Bear in mind that Microsoft Project is using the resource calendars to schedule the tasks.

The duration is extended by. The last 8 hours of his portion of the work will not be completed until the following week. The capacity of a resource to work when you assign that resource to a task is measured in units.

Units are recorded in the Max. Units field on the Resource Sheet view. As you are assigning resources, you need to be careful that you do not over-allocate a resource, by assigning it more work than can be done within the normal work capacity of the resource. This may happen if you assign a resource to a task with more units than the resource has available.

Another possibility is that you assign the resource to multiple tasks with schedules that overlap and with combined units that exceed those of the resource. The most obvious effect of this scheduling method is that, as you add or remove resources, the work value changes and therefore the costs change. Adding Work Resources to a Task You have started to define resource assignments for several tasks in your project schedule.

Now you will assign additional resources to those tasks. To view work information in each task, you will use a split view. Pay close attention to the results in relation to task duration and work in the split view. Click the View tab. In the Split View group on the ribbon, select the Details check- box. The Task Form view appears in the bottom part of your screen. Click the name of task 3, Review screenplay. In the Task Form pane at the bottom of your screen, note the Work value of this task — hours.

Click the sub-menu arrow at the right of this cell, then select Jeff Pike. At the top of the Task Form portion of the screen, click the OK button. Microsoft Project assigns Jeff Pike to task 3. Wowk is the total amount of effort expended to complete a task. Microsoft Project calculates work using a work formula: Work 5 Duration 3 Units. While you have the option of entering and displaying work in different units, by default, work is expressed in hours.

Notice that when you added Jeff to task 3, Microsoft Project calculated his work using the formula above. The total work of the task doubled with the addition of this one resource. Notice also that Project automatically highlighted the duration, which changed as a result of adding Jeff, based on his work schedule.

Click the name of task 5, Develop production layouts. Jeff Pike is the only resource currently assigned to this task, work is calculated at hours and the duration is 1 month. In the Task Form screen click the check box for Effort driven. Although effort-driven scheduling is not the default for tasks you create in Microsoft Project, you can change this setting for all new tasks in a project schedule.

On the Ribbon bar, click File, then select Options. On the Project Option dialog box, select Schedule. To change effort-driven scheduling for a single task or group of tasks, select the desired task s.

Click the Task ribbon and then in the Properties group, select the Information button. Select the Advanced tab of the Multiple Task Information dialog box. Clear or select the Effort driven check box. Click once in the blank cell below Jeff Pike. From the drop-down menu, select Brenda Diaz.

Then click the OK button at the upper portion of the Task Form screen. Notice that the duration has been changed to. In this instance you applied effort-driven scheduling, which tells Microsoft Project to hold the work value constant and change the duration when resources are added or removed. Similar to the work formula but in the context of duration, the duration formula is used in effort-driven scheduling.

In an effort-driven task, the work value is held steady and the variable is units. In the example you used in the previous exercise, hours was the work value with one resource assigned. So, Duration 5 80 hours or.

Effort driven tasks reduce duration when resources are added. Effort driven checkbox. An Actions tag is an indicator that signals the user of a change, additional information, formatting options, etc. In Project , the Actions tag appears mainly when changes to units, duration, or work occurs. The Actions tag will appear only when certain methods are used to apply changes, such as adding resources with the Assign Resources dialog box.

The Actions tag only remains available until you perform your next action. In the Gantt Chart portion of the view, click on the name of task 5, Develop produc- tion layouts. Hold down Ctrl then locate and click Brad Sutton. Release the Ctrl key. A complete instructor support program is available with the text. The Office text is designed to re-enforce workforce skills. Office certification can help students with classwork and differentiate job hunters in todays competitive job market.

Easy to follow step by step lessons enable students to quickly and efficiently learn the intermediate features of Microsoft Excel and how to use them at school, at home, and in the workplace. Skills covered in the book correspond to the objectives tested on the Microsoft Office Specialist Excel Expert examination. The Microsoft Technology Associate certification MTA curriculum helps instructors teach and validate fundamental technology concepts with a foundation for sudents’ careers as well as the confidence they need to succeed in advanced studies.

Click here to learn more about Microsoft Technology Associate, MTA a new and innovative certification track designed to provide a pathway for future success in technology courses and careers. Task based approach to learning software uses, features, and commands Project Software available free with DreamSpark Premium license for the department available upon adoption.

The addition of animated tutorials in the Enhanced Wiley Desktop Editions and WileyPLUS courses, textbooks include additional materials on different skill levels to help users keep pace.

Click Go To. The insertion point moves to the bookmark. Click the drop-down arrow in the Enter bookmark name box and select Top, and then click Go To. The insertion point is placed at the beginning of the document. Take Note Word keeps track of where you typed or edited text. To go to a previous editing location in your document, press Shift1F5.

After saving your document on your computer, flash drive, or One- Drive, Word will remember where you left off in your document. When you use the copy or cut command, the Clipboard stores the items for you to paste in another location of the document or another Office file. When you cut text, Word removes it from the original location and places the text in the Clipboard collection. When you copy text, Word places a duplicate copy in the Clipboard. The Paste command then pastes text from the Clipboard to a new location in either the original document or a new document.

In this exercise, you learn two different ways to copy and move text—using the Clipboard and using the mouse. Text placed in the Clipboard can be placed anywhere in a document by positioning the insertion point in the new location, and then selecting one of the three Paste options shown in Table Table and Figure Merge formatting If the text contains fonts of different sizes and Paste Paste colors, the paste produces black text with Calibri Body point formatting when in a new docu- ment screen.

If pasting in the same document, the destination formatting is used. Keep text only Regardless of its font, size, and formatting, when College College pasted, the text appears in point Calibri Body. In this exercise, you learn to use the Clipboard command group on the Home tab to copy and move text. Collected items stay on the Clipboard until all Office programs are closed or you click the Clear All button in the Clipboard task pane.

The Clipboard holds up to 24 items. When you add an- other item, Word deletes the first item from the Clipboard and places the latest item at the top of the list. Each entry in the Clipboard includes an icon representing the source Office program and a portion of copied text or a thumbnail of a copied graphic.

By default, when you select text, a message appears on the status bar showing how many words you selected and the total number of words in the document. Triple-click to select the second paragraph of the document under the Proposal Description heading. On the Home tab, in the Clipboard group, click the Cut button.

When you use the Cut or Copy command, Word automatically places the item in the Clipboard. Click the Clipboard command group dialog box launcher to display the Clipboard task pane. In the list of cut and copied items, move your mouse pointer to the text you cut in step 2, and click the drop-down arrow to open the Clipboard task pane options.

Click Paste to insert the text into the document in the new location. Click the Close button on the Clipboard task pane. Take Note Your Clipboard task pane might look different depending on how many items have been collected. The Options drop-down arrow at the bottom of the Clipboard task pane offers multiple options for displaying the Clipboard. Table describes these options. Show Office Clipboard Icon on Taskbar Displays the Clipboard icon in the status area of the system task bar when the Clipboard is active.

Turned on by default. Using the Mouse to Copy or Move Text To move a selection of text, use your mouse to drag and drop the selection to a new location. Hold the Ctrl key while you drag to copy the text. Text that you cut or copy using the mouse is not stored in the Clipboard collection. In this section, you learn to use the mouse to copy or move text. Press the Ctrl key as you click, and then drag the selected paragraph and drop it above the first paragraph on the first page.

Select the third paragraph and press Delete. Troubleshooting By default, drag-and-drop editing is turned on so that you can drag the pointer to move and copy text. This option can be turned on or off in Backstage view. To do so, click the File tab, and then click Options. Removing Blank Paragraphs As you create a document or review an existing document, it is good practice to remove extra blank lines between paragraphs.

In this section, you learn to remove blank paragraphs. On the first page after the second paragraph of the Proposal Description, place the insertion point at the beginning of the paragraph mark and press Delete. On page two, remove the extra paragraph marks in the body text under the heading Atlanta, GA by pressing Delete. Repeat these steps for page 3 to remove the extra paragraph marks under the heading Dallas, TX and on page 4 under the heading Richmond, VA.

SAVE the document with the same filename in the lesson folder on your flash drive. In this exercise, you learn two dif- ferent ways to add information to the properties. Document properties identify the creator of the document, the date the document was creat- ed, its subject and category, and keywords that can be used to search for the document. The properties of the current document are displayed on the Info screen in the Backstage view.

You can also access an Advanced Properties dialog box by clicking the drop-down arrow in the Properties heading. Click File to open Backstage. At the bottom of the list of properties, click the Show all properties link to expand the display, as shown in Figure Type the following information into the appropriate properties by clicking each one and entering the following text: 4. Subject: Handbook 6. Click the drop-down arrow in the Properties header and click Advanced Properties to open the Properties dialog box, as shown in Figure Figure Document Properties sheet 7.

On the Summary tab, add the following information to the appropriate text boxes: 8. Manager: Aggie Becker 9. Company: Star Bright Satellite Radio Keywords: policies, procedures, benefits separate keywords with a comma Click OK to save your changes and close the Properties sheet. Your documents might also have issues affecting their accessibility and compatibility that prevent other users from opening or reading them successfully. Word contains three inspectors that you can use to check your documents for these issues before you distribute them.

Take Note The Document Inspector has the ability to permanently remove information from your docu- ments. It is a good idea to always work with a copy of your document, so that you do not inadver- tently delete important information. The Info screen appears by default. Click the Check for Issues button to display the menu shown in Figure Figure Check for Issues menu Select Inspect Document.

The Document Inspector dialog box appears, as shown in Figure Select the checkboxes for the types of content you want to inspect and click Inspect. When the inspection is completed, a results dialog box appears.

Review the results without removing any information. Click Close to close the dialog box. Basic Editing 41 Figure Document Inspector Inspecting for Accessibility Issues The Accessibility Checker in Word inspects your document for issues that can prevent people with disabilities from reading it easily.

When you select Check Accessibility from the Check for Issues menu, an Accessibility Checker pane appears on the right side of your document screen. Any accessibility issues that the checker finds in the document appear in the pane, as shown in Figure Inspecting for Compatibility Issues The Compatibility Checker in Word inspects your document for elements that are not sup- ported by earlier versions of Word.

Figure Compatibility Checker The dialog box lists all of the features found in the document that are not supported by Word , Word , and Word , and specifies what will happen when a user opens the doc- ument in one of those versions. To avoid compatibility problems, you should consider omitting the features in your document or saving it to an older Word format, as described earlier in this lesson. Which of the following terms is used in Word for reduced-size versions of images?

Thumb drives b. Thumb documents c. Thumbnails d. Preview panes 2. The Advanced Properties sheet enables you to add which of the following? All of the above 3. When Heading Styles have been applied to a document, the user has the option to navigate through the document using which tab on the Navigation Pane?

Headings b. Pages c. Results d. None of the above 4. Which of the following wildcards is used to find a single character? The Go To command enables you to navigate by page, text, graphics, equations, or tables by doing which of the following? F5 shortcut key b. Find and Replace dialog box c.

The New Window command launches a new window that contains the current document. By selecting text, the user has the ability to cut or copy the text to the clipboard. Read Mode view displays the document as it will look when printed. The Switch Windows command allows you to toggle between documents.

The Arrange All command places all open documents in separate windows on the screen. Click Open Other Documents from the Recent screen. Click the location of the data files for this lesson. Locate and open the Sign document. In the File name box, type New Sign. Position the I-beam before the M in Morning Blend. Drag over the words to select Morning Blend. Type Grand Street Blend. In the Editing group, click Replace.

Place the insertion point in the Find what text box and type Kona Blend. Click in the Replace with text box and type Hawaiian Blend. Click the Format button and select Font. Click Find Next, and then click the Replace button. Position the I-beam before the T in Try Me and click to place the insertion point. In the next line, double-click the word Mocha to select it.

Type White Chocolate. In the Zoom group, click Page Width. Click One Page. Click the Save icon in the Quick Access Toolbar. Click the File tab.

Click Print, and then click the Print button. Check with your instructor before you print this document. Click the File tab and select Close. Edit the job description so that it can be sent to the human resources department for processing and posting.

Click the File tab and choose Open. Click This PC, and then click Browse. Navigate to location of the data files for this lesson. Locate and click Job Description one time to select it. In the File name box, type Updated Job Description. In the second line of the document, position the I-beam before the D in Date and click to place the insertion point.

Press Backspace to delete both lines. Type and. Triple-click to select the line. Press the Delete key to delete the line. In the first line of the bulleted list that begins College degree required. Press the spacebar and type preferred. Click the View tab. The Font group, shown in Figure , is displayed on the Home tab of the Ribbon. Refer to Figure throughout this lesson, as well as the rest of the book. Selecting the right font for your document is important because you want to make it readable.

Changing Fonts and Font Sizes A character is any single letter, number, symbol, or punctuation mark. When formatting a character, you use a font to change the text appearance. A font is a typeface that applies a style to characters. The default font for Word is Calibri. Microsoft Word has a variety of fonts, font sizes, and attributes to help you communicate your intended message in a document. If you want your document to grab attention, select an appropriate font that makes the document readable.

In this exercise, you use commands from the Font command group and the Mini toolbar to apply a specific font and font size to selected text. Font sizes are measured in points. Point sizes in Word range from the very small 8-point size to 72 points or higher. Below are a few examples of fonts and sizes. This is an example of Garamond 10 point. This is an example of Arial 14 point.

This is an example of Comic Sans MS 14 point. The Font group in the Home tab contains drop-down menus for changing both typeface and font size. Selecting text enables you to access the same commands using the Mini toolbar or by right-clicking to display a context menu, which provides access to the Font dialog box.

To change typeface or size using any of these tools, you first must select the text. Another way to change the size of text is to select the text and click the Increase Font Size button to increase the font size or the Decrease Font Size button to decrease the size. Within the document, select the first line. In the Font group of the Home tab, click the Font drop-down arrow to display the Font menu see Figure The first line is formatted with the Theme Font, Calibri.

Scroll down the list and position the mouse pointer on Century Gothic. Notice that as you point to each font in the list, the selected text changes with a live preview of what it would look like in that font. Click Century Gothic. With the text still selected, click the drop-down arrow on the Font Size menu.

The menu appears. Click Select Group Exercise Class Descriptions. Click the drop-down arrow to open the Font menu, and then select Gadugi. You can save time by typing the font name in the Font box. With the text still selected, open the Font Size menu and select Select the remainder of the text in the document. Point to the selected text to display the Mini toolbar. If you accidently deselect the text, select the text again to display the Mini toolbar.

Click the drop-down arrow on the Font menu on the Mini toolbar and choose Constantia see Figure Word displays one font at a time in the Font text box.

When you continue to change the font, you see a listing of recently used fonts. With text still selected, click the Font Size menu on the Mini toolbar and choose Click in a blank area of the document to deselect.

In the Font group, click the Increase Font Size button once to increase the size of the text. Click the Increase Font Size button three more times until the point size is Notice that each time you click the button, the number in the Font Size text box changes. SAVE the document as Classes in the lesson folder on your flash drive. Character Formatting 49 Figure Font menu on the Mini toolbar Instead of manually changing the font, as you did in the preceding exercise, you can instead choose to apply one of two font placeholders: Headings or Body.

Notice at the top of the Font drop-down list there are two fonts in the Theme Fonts section. One is followed by Headings and the other is followed by Body. The actual fonts used are determined by the theme or style set in use. You will learn about themes and style sets in a later lesson.

By choosing one of the fonts in the Theme Fonts section, you enable the font to change as needed when a different theme or style set is applied. Applying Character Attributes In addition to changing the font and font size of text, you can change the appearance of characters to apply emphasis to text.

In this exercise, you learn how to apply character attributes, such as bolding, italics, underlining, font colors, and effects, to selected text in Word documents. The Font group in the Home tab includes the commands for applying bold, italic, and underline attributes to draw attention to words or phrases in your document. You can use these attributes one at a time, such as Bold, or together, such as Bold Underline. Select the text to apply one or more of the character attributes using the Font command group or the Mini toolbar.

Click the Font command group dialog box launcher to open the Font dialog box for more options to format characters. In this dialog box, you can specify a font color, underline style, and a variety of other effects, such as small caps, strikethrough, subscript, and superscript. To add Text Effects to selected text, click the drop-down arrow on the Text Effects but- ton, and then select from the available options on the menu. You can also access the Text Effects by opening the Font dialog box. At the end of the lesson, you learn to remove effects by selecting the affected text, and then clicking the Clear Formatting button on the Font group.

In the Font command group, click the Bold button. Notice that the Bold button in the Font group is now selected. The Italics button appears highlighted. With the text still selected, click the Underline button on the Mini toolbar. With the text still selected, click the drop-down arrow beside the Underline button in the Font group. A menu of underlining choices appears, as shown in Figure Figure Underline menu Underline Drop-down Menu 7.

Hover over each option to see how the selected text will appear, and then click Thick Underline, the third line down in the menu. Before you click, a ScreenTip displays Thick Underline.

In the Font group, click the Text Highlight Color drop-down arrow. In the menu that appears, select Teal. The selected text is highlighted. In the Font group, click the dialog box launcher.

The Font dialog box appears. In the Effects section, select the All Caps check box. Review the Preview area and notice how the text is now in all caps. Click the drop-down arrow on the Font Color menu. A menu of colors appears. Character Formatting 51 With the text still selected, click the Text Effects drop-down arrow in the Font group.

Applying the Text Effects to the selected text changes it back to the original capitalization. With the title text still selected, right-click to access the shortcut menu, and then select Font. You can display additional options by clicking on an icon or an Expand button. Click the Expand button by the Text Fill command. Select the Gradient fill option button, and then click the drop-down arrow by the Preset gradients and select Medium Gradient — Accent 2. The position of the gradient can be changed by using the Gradient stops slider.

Review the changes you made to the heading. SAVE the document as Classes 1 in the lesson folder on your flash drive. Setting Character Spacing Character spacing refers to the spacing in and around each character of text.

This is different than changing the font size, because the height of the characters is not affected. It does not change the size or shape of the letters. Choose either the Expanded or Condensed setting, and then specify a number of points by which to add or subtract space between characters. For example, selecting Expanded by 1.

It is similar to using subscript and superscript formatting, except that it does not make the affected characters smaller. Choose either the Raised or Lowered setting, and then specify an amount in points.

Setting character spacing is not a common practice in everyday documents like letters and reports. Publishing professionals sometimes use character spacing settings to adjust the spacing on a page in subtle ways.

For example, you can adjust the character spacing to make text easier to read or to make a page with slightly too much or too little text appear to exactly fit the allotted space. Select the text Group Exercise Class Descriptions. On the Home tab, click the dialog box launcher in the Font group.

The Font dialog box opens. Click the Advanced tab. Leave the By amount set to the default of 1 pt. SAVE the document as Classes 2 in the lesson folder on your flash drive. Format Painter helps you copy formats to use in other areas of the document without having to repeat the same steps. You use it to copy attributes and other formatting from one block of text and apply them to other selected text within the document.

When you activate Format Painter, the mouse pointer becomes a paintbrush. Clicking once on the Format Painter button enables you to copy and apply the format once; double-clicking allows you to apply the copied format to as many locations as you want. In this exercise, you learn to use Format Painter to copy and apply formatting to selected text. Select the Active Older Adults heading. On the Home tab, in the Clipboard group, click the Format Painter button once; Format Painter copies the formatting from your selected text, and the pointer changes to a paintbrush icon when you point to text.

Use the paintbrush pointer to select the next heading, Boot Camp. The copied format is applied, and Format Painter is turned off. With Boot Camp still selected, double-click the Format Painter button. You will now be able to apply the same formatting to several items in the document.

Select the next heading, Cardio Combo. The copied format is applied. Select the next heading, Cardio Kickboxing. The copied format is applied again. Select the remaining headings using the method you learned to select multiple text by pressing Ctrl and then click the text to apply the copied format. When you are finished with the last heading, click the Format Painter button to turn it off or press the ESC key.

SAVE the document as Classes 3 in the lesson folder on your flash drive. You can make modifications to existing styles, or create new styles and place them in the Styles gallery on the Home tab, in the current document, or in a template. In this exercise, you learn to apply a style and to modify an existing style. The Styles pane lists the same styles displayed in the Styles gallery. There are two types of styles: paragraph styles and character styles. Styles created for paragraphs are marked in the Styles pane by a paragraph mark to the right of the style name.

When you select a paragraph style, the format is applied instantly to all text in the paragraph where the inser- tion point is located, whether or not that text is selected. In the Styles pane, character styles have a lowercase letter a beside them.

Sometimes, a style can be used for either selected paragraphs or characters. These linked styles have a paragraph symbol as well as a lowercase a beside them. Select the text to which you want to apply a linked style. In Lesson 2, you learned to view a document with the Navigation Pane using one of the three tabs. When you apply styles to a document, such as in headings, you are able to search through your document quickly.

In the Styles command group on the Home tab, click Heading 1. The style is applied to the heading. Use multi-selection to select all the headings, and then click Heading 1. The Heading 1 style is applied to all the remaining headings. In the second sentence of the Active Older Adults description, select low-impact. In the Styles group, click the dialog box launcher. The Styles pane appears, as shown in Figure Point to Subtle Emphasis in the Styles list.

Notice a ScreenTip appears with the defaults for this style. Click Subtle Emphasis. The style is applied to the selected text.

In the Yoga description, select breathing and relaxation and click Subtle Emphasis in the Styles pane. Deselect the text. Click the X to close the Styles pane. Then, close the Navigation Pane. SAVE the document as Classes 4 in the lesson folder on your flash drive. Modifying Styles You can make modifications to an existing style using the Modify Style dialog box. Word also gives you the option of where to place changes made to styles, such as adding them to the Styles gallery, applying them to the current document, or applying them to new documents based on a template.

In this exercise, you learn to use the Modify Style options to modify styles in Word. The Modify Style dialog box appears, as shown in Figure You can apply character attributes to a style by clicking on the Bold button, the Italics button, and the Underline button. Similarly, clicking the drop-down arrow for Font and Font Size enables you to adjust both of these settings.

The Modify Style dialog box has options for where to place the new modified style. The modified style can be placed in the Style gallery so you can access it quickly.

Selecting the option to save the style Only in this document affects only the current document. Selecting the option for New docu- ments based on this template ensures that the same style is applied.

For example, if you are writing a group research paper and would like uniformity for the paper, providing everyone in the group with a copy of the template ensures consistency in the formatting of the paper. All styles within the document will update automatically. In the Styles group, click the dialog box launcher to display the Styles pane. Right-click Subtle Emphasis to display the Subtle Emphasis menu or click the drop- down arrow, as shown in Figure Click Modify. Click the Bold button.

Notice the preview in the dialog box changes. Clear the Add to the Styles gallery check box. The modifications you just made will apply to this document and will not appear on the Style list.

Click the Format button, and then select Font. The Font dialog box opens to give you more options. On the Font tab, in the Effects section, select the small caps checkbox. Click OK to close the Font dialog box. Click OK to close the Modify Style dialog box.

Notice how the text with the Subtle Emphasis style automatically changes to the modification you just completed. Close the Styles pane by clicking the X. In the Styles group, right-click Heading 1 from the gallery to display the Heading 1 menu, and then click Modify.

Click the Font Size drop-down arrow and select Clear the Add to the Styles gallery checkbox. The modifications made apply to this document and will not appear on the Style list. All the headings with the Heading 1 style update automatically to the new color and size. SAVE the document as Classes 5 in the lesson folder on your flash drive. Creating a New Style In the preceding exercise, you modified the Subtle Emphasis style, which is one of the built-in styles in Word.

Instead of using the built-in style, you might choose to create a brand-new style with a name that you choose. Creating a new style is very much like modifying an existing one— all the same formatting options apply, and the dialog boxes are virtually identical. You can define a new style using a dialog box as you did in the preceding exercise, or you can select already-formatted text to use as an example.

For ease of applying a style, you can assign a keyboard shortcut to it. If you choose a key combina- tion that is already assigned to some other action, the new assignment overrides the previous one. Select the text low-impact. This text previously had the Subtle Emphasis style applied to it.

On the Home tab, click the Increase Font Size button once to increase the font size to 12 point for the selected text. On the Home tab, click the dialog box launcher in the Styles group.



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This feature outlines all the topics covered in the lesson. This feature pro- 22013 an overview of the software features students will be working with in the lesson.

The orientation will detail the нажмите чтобы узнать больше properties of the software or specific features, such as a ribbon or dialog box, and it includes a large, labeled screen image. Numbered steps give detailed instructions to help students learn software skills. The steps also show results and screen images to match what students should see on their computer screens. Взято отсюда images reinforce key concepts, provide visual адрес about the steps, and allow students to check their progress.

When these terms are used later in the lesson, they appear in microsoft official academic course microsoft project 2013 pdf freefree italic type and are defined.

The Glossary contains all of the key terms and their definitions. Reader aids also provide additional relevant or background information that adds value to the lesson. These files are indicated by the icon in the margin of the textbook. Lesson Features c03ResourceandTaskAssignments. Now you need to put the two together. When you make assignments link resources and tasksMicrosoft Project can provide several key pieces of information including: who is working on what Scenario tasks and when; if the resources are available when you need them to be, or are over-allocated; and more.

Secondary Sort. Screen Tertiary Sort. Sorting Data. The Bottom Line c02EstablishingResources. The simplest microsoft official academic course microsoft project 2013 pdf freefree to reorganize task and resource data in Project is by projech.

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Click officiall View tab, and then click Resource Sheet. The Resource Sheet view appears. The default table in the Resource Sheet microsoft official academic course microsoft project 2013 pdf freefree is the Entry table. There are key differences, however, in the way equipment resources can be scheduled. Projevt table.

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In this exercise, you learn how to establish the equipment resources for your project. In the Resource Sheet, click the next empty cell in the Resource Name column.

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Step-by-Step 5. Exercises Figure Resource Information dialog box with newly added resource. Resource name field. If you estimate that a task will take 24 hours of mlcrosoft time, you would enter its duration as 3d to schedule the task over three 8-hour workdays.

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If you scheduled it to start at 11 A. Table shows abbreviations and meanings for actual and elapsed times in Microsoft Project. For most projects, you will use freefree durations of hours, days, and weeks. If you have a multiyear project, it is probably not подробнее на этой странице or even possible to track tasks that are measured in minutes or hours. You should measure task durations at the lowest level of detail or control necessary, but no lower.

Although the task durations are supplied for you for the exercises in this book, you and courxe c09ProjectScheduleTrackingFundamentals. Click the Project tab. The Set Microsoft official academic course microsoft project 2013 pdf freefree dialog box appears. You will accept all of the default settings in this Cross- dialog box by clicking OK. Microsoft Project saves the baseline, although there is no indication in the Gantt.

Reference Chart view that anything has changed. In the next few steps, you will explore some feefree the changes caused by courrse the baseline. Ref Aid You can save up to eleven baselines in a single project schedule. You can save multiple baselines to record different sets of baseline values and later compare these against each other and against actual values.

On the ribbon, click the View tab and then click the down-arrow under Gantt Chart. Select More Views, and the More Views dialog box appears. On the ribbon, click Tables, and offocial click Variance. The Variance table appears. Knowledge Assessment Matching Match the term in column 1 to its description in column 2. Column 1 Column 2. Units b.


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