04 Sep Microsoft visio 2010 tutorial for beginners pdf free –
Microsoft visio 2010 tutorial for beginners pdf free –
Computer diagramming is the process of creating scalable diagrams on a PC that can be used in various applications such as layout design, organization charts, timelines, floor plans and even prototype software user interfaces. Diagrams are made of shapes, objects and stencils, which when combined together correctly, can help project a lot of useful information. Modern computer diagramming relies on using vector-based shapes instead of raster shapes.
Raster shapes or bitmaps do not scale well, and their resolution and quality deteriorates with every edit. However, vector shapes are mathematical representations of a shape and hence scale well. Vector shapes are not affected by edits and are the most appropriate to use when precise measurements are required. Computer diagramming can be shape-based artwork or more complex drafting often seen in CAD Computer Aided Design programs.
CAD contains a lot more information such as the materials, processes, and specific conventions of the diagram. Shape-based artwork is more commonly used to depict lesser technical information.
Microsoft Visio is the most popular diagramming software, however, there are alternatives that are often as good and in some cases, free. For simple diagramming requirements, the following tools should work just fine. Gliffy is a popular online diagramming tool.
Gliffy supports floor plans, venn diagrams, flow charts, network diagrams, etc. Gliffy can import Microsoft Visio documents and integrate with Google Drive to enable saving documents in the cloud and easy collaboration. There are many themes and templates to choose from, making Gliffy a solid online alternative to Visio. Gliffy can be used freely for up to 5 diagrams or 2 MB file size.
There are monthly plans that can be purchased depending on the number of diagrams needed. It can import Visio documents and work with very complex diagrams such as biological pathways. It is optimized for large CAD drawings and allows easy collaboration and sharing. There are many sample diagrams and templates to help you get started as well. OmniGraffle is a comprehensive diagramming software that can create visually appealing designs at a significantly cheaper price than Visio.
It supports importing Visio documents and exporting to a ton of popular formats including SVG. There are extensive options for stencils, canvases, templates, and objects allowing to easily create wireframe diagrams, trees, floor plans, and a whole lot more.
Visio comes with an array of templates and built-in shapes that allow creating virtually any diagram of any complexity. Visio also allows users to define their own shapes and import them into the drawing. Visio has been more of an enterprise-class software as home users rarely would need to use the advanced diagramming functions in Visio.
However, many home users are purchasing the Standard edition of Visio to better visualize simple diagrams such as family trees or floor layout plans. Visio owes its success in the enterprise due to its tight integration with other Microsoft Office products such as Word, Excel, and Access.
Data can be directly imported from these softwares and converted into meaningful diagrams, which change in real-time in accordance with the data.
For example, an Excel spreadsheet might have information about current flows through an electrical line. Visio can be used to diagrammatically represent this and whenever the Excel data gets updated, the same will be reflected in the Visio diagram as well. Newer versions of Visio from Visio onwards support. The latest version of Visio can also be purchased as part of the Office subscription with access to the online Visio viewer as well.
Getting Visio as part of Office is the best choice in order to keep up-to-date with the latest features and enhancements. Visio being part of the Office suite, is updated continuously throughout the year. If you have a qualifying Office subscription, you are entitled to regular updates automatically. Users who purchase the standalone versions of Visio do not however, receive feature updates and must upgrade separately to a higher version when released.
Data Visualizer helps in automatically creating process diagrams from Excel data. Premade or custom Excel templates containing information that fit into diagrams can be imported directly into Visio using the Data Visualizer and transformed into a Visio diagram. Any changes made to the original Excel file reflects in the Visio diagram as well. The latest version of Visio enables reverse engineering of databases to create a visual representation of the database.
The latest update to Visio for Office comes with many new standardized templates catering to industries such as business processes, software development, IT and education. These templates are supplied by both Microsoft and other third parties extending the capabilities of Visio Visio diagrams stored on SharePoint or OneDrive for business can now be opened for review in any modern web browser with Visio Online available with Office or in the free Visio Viewer app for the iPad.
In this chapter, we will learn about the user interface in Visio. It is important to properly understand the user interface to get the most out of this tool.
The user interface of Visio is similar to that of other programs in the Office suite. You will be greeted with a Start page that lists some of the recent documents you have opened along with featured templates for creating common diagram types.
The top right corner shows the Microsoft account you are connected to, if you are an Office subscriber. Apart from the featured templates, you can also click Templates to browse through the template categories. The document interface of Visio is similar to other Office programs such as Word or Excel. On the top, you have the Quick Access toolbar, which contains common commands, such as Save, Undo, and Redo. This can be customized as needed. Below the Quick Access toolbar is the familiar Office Ribbon.
The Home tab lists common commands for working with the document. We will learn more about other tabs as we go along. On the left-hand pane, there is Shapes, which lists the common shapes that go well with the template. To insert a shape, just click and drag the shape onto the canvas. There are many shapes available in Visio and we will get more familiar with them as we move ahead. Of course, you can also search for more shapes, if needed online, using the built-in search tool.
When you place shapes onto the canvas, you will see guides that help you align the shapes with respect to the objects already on the canvas. You also have a ruler on the top and left of the canvas. This gives a sense of perspective and lets you create perfectly aligned diagrams.
Shapes in Visio are basically vector graphics and as such you can enlarge or shrink the size as needed without loss of quality. You also get an idea of the relative dimensions of all the other shapes indicated by green arrows when you try to change the dimensions of any shape. To open a file in Visio, go to the File menu, which opens the backstage view and click Open. The Recent section lets you directly access the recent drawings that you have opened or saved.
Based on your setup, the Open menu lists some of the file locations that you can browse for Visio drawings. Alternatively, click Browse and select the Visio drawing from a local or network folder. Visio files have the extension. Once you open a Visio drawing, you will see that the user interface changes according to the drawing. In the following example, we have opened an org chart and you can observe that the shape stencils corresponding to the org chart are now available in the Shapes pane.
In case of this file, you will also notice an Org Chart tab in the Ribbon that gives you additional options for working with the shapes in the chart, and also allows linking the shapes to data from external sources such as Excel. You can adjust the spacing between individual shapes and also change the height and width of all shapes in one click. The Compare command in the Organization Data section of the Org Chart tab lets you compare the contents of this org chart with another org chart or diagram open in Visio.
The output is generated as an HTML file, which lists out the similarities and differences between the two diagrams. You can show or hide elements in the UI to whatever suits you best. The Quick Access Toolbar allows you to easily add often-used commands so that they are always available within reach.
Apart from the standard Undo, Redo, and Save commands, you can add additional buttons, such as a toggle between Touch and Mouse mode depending on your display by clicking the arrow icon in the Quick Access Toolbar.
You can also add more commands by clicking the option More Commands The Ribbon can be collapsed to allow more real estate for the canvas. You can reduce or expand the Shapes pane by clicking and dragging the edge of the pane inwards or outwards respectively.
The Ribbon can be customized just like the Quick Access Toolbar but to do so, you need to navigate to the File menu and click Options. Then click Customize Ribbon. You can select the tabs that you wish to display on the workspace. You can also create a new tab or group by clicking New Tab or New Group to accommodate the commands that you use frequently. Visio has a few options for changing how you view the drawing. The View tab lists all the possible view options that you can use on the canvas.
We will look at some of the commands that are useful in changing view modes. Basically, slide snippets allow you to directly export a Visio diagram as a PowerPoint slide. To take a slide snippet, click the Slide Snippets Pane in the View tab to open it. Then, select an area of the drawing that you want to export to a PowerPoint slide and click the Add button in the Slide Snippets Pane.
Add a title in the Enter title here The Presentation Mode shows a full screen view of the drawing without any distractions. This mode can also be toggled by pressing F5 on the keyboard. You can toggle between showing the vertical and horizontal rulers, the grid, and the guides by toggling the corresponding checkboxes in the Show area of the View tab.
– Microsoft Visio download free tutorial in pdf
Visio lets you transform complicated text and tables that are hard to understand into visual diagrams that communicate information feee a microsoft visio 2010 tutorial for beginners pdf free. There are many kinds of Visio diagrams, including organization charts, network diagrams, workflows, and home or office plans. Getting started with Visio can be summarized into three basic steps: using a template, arranging and connecting shapes, and modifying shapes with text.
Note: If you have Visio Plan 2, you have access to both the installed app and the web version of Visio. With Visio Plan 1, you get just ldf web version of Visio. Not sure which license you have? You can check what version you have.
Note: See Install Visio if you haven’t installed the Visio app yet. Tutorial: 3 basic steps to create a Visio diagram:. Choose and open microsoff template. Arrange and connect shapes. Add text to shapes and connectors. Templates include stencils, shapes, and grid measurements to help you get started quickly and easily microsoft visio 2010 tutorial for beginners pdf free making your diagram.
Templates come with stencils that are full of the shapes needed microsoft visio 2010 tutorial for beginners pdf free create a particular kind of drawing. The Beginnerrs Plan template, for example, opens with stencils full of shapes such as walls, furniture, appliances, cabinets, and so on. The Organization Chart template tutrial distinct shapes for executives, managers, assistants, positions, consultants, vacancies, and more.
Some drawings require a special scale. For example, the Site Plan template opens with an engineering scale, where 1 inch здесь 10 feet. Templates come ready with appropriate settings for the drawing type.
Some templates have unique features that you can find beyinners special tabs in the ribbon. For example, when you open the Office Layout template, a Plan tab appears. You can use the Plan tab to configure display options that are specific to office layout diagrams. Hutorial some cases when you open a Visio template, a wizard helps you get started. For example, the Space Plan template opens with a wizard that helps you set up your space and room information.
Start the Visio app or open Visio on the web. Note: Haven’t installed Visio yet? If you have Visio Plan 2, you can download and install the Visio desktop app. Select the template you want, or microsoft visio 2010 tutorial for beginners pdf free Basic Diagram to start from scratch.
You can also browse for more templates by по ссылке Categoriesand you can enter terms to search for templates. If you’re читать далее the desktop link, you may have to specify a specific type of that template and then select Create. To create your diagram, you drag shapes from the stencil in the Shapes window to the canvas and connect them.
There are several ways to connect shapes, but the simplest gisio is with AutoConnect arrows. Note: AutoConnect is available by default when your drawing is based on a template for a type that typically microsoftt connections, like a flowchart. If psf not see the AutoConnect arrows when you hover the mouse pointer over a shape, AutoConnect is not active.
Visio shapes are ready-made objects that you drag onto your drawing page — they are the building blocks of your diagram. When you drag a shape from the Shapes window onto your drawing page, tutoriql original shape remains on the stencil. That original is called a master shape. The shape that you put on your drawing is a copy — also microsoft visio 2010 tutorial for beginners pdf free an instance — of that master.
You can drag as many instances of the microsoft visio 2010 tutorial for beginners pdf free shape onto your drawing as you want. Instead of static pictures, you microsoft visio 2010 tutorial for beginners pdf free fisio data-connected Microsoft visio 2010 tutorial for beginners pdf free diagrams that display data, are easy to refresh, and dramatically increase your productivity.
You can use the wide variety of diagram templates and stencils in Visio to understand, act on, and share information about organizational systems, resources, and processes throughout your enterprise. The round handle located above a selected shape is called a microsoft visio 2010 tutorial for beginners pdf free handle.
Drag it right or left to viio the shape. The connection arrows help you easily connect shapes to one another, as you saw in the previous section. You can use the square selection handles to change the height and width of your shape. Click and drag a selection handle on the corner of a shape to enlarge the shape tuhorial changing its proportions, or click and drag a selection handle on the side of a shape to make the shape taller or wider.
You can add data to each shape by typing it in the Shape Data window — on the View tab, in the Show group, click Task Panesand then click Shape Data. With Visio Professional Edition, you can also microsoft visio 2010 tutorial for beginners pdf free data from an external data source. Data is not displayed in the visoo by default.
If you want to display the data for lots of shapes at once, you can use a feature called data graphics, also on the Data tab. The following illustration shows the data for two trees at once. Many Visio shapes have special behavior that you can find by stretching, right-clicking, or moving the yellow control handle on the shape.
For example, you can stretch a People shape to show more people, or stretch the Ttuorial flower shape to indicate growth.
Tip: A great way to find out what a shape can do is to right-click it to see if there are any special commands on its shortcut menu. The shapes automatically connect tutoiral show the hierarchy. Hold microsoft visio 2010 tutorial for beginners pdf free mouse over one of the arrows and a mini toolbar appears with the top four shapes in the Quick Shapes area.
Select the shape tuttorial want and it’ll automatically connect to the arrow you selected. You can also drag all your shapes microsfot the canvas. Then hold the mouse over a shape until the arrows appear.
Then grab an arrow and drag it to a shape you want to connect to. If you’re using the Visio desktop app, you can also drag a new shape directly from the Shapes window to an existing shape’s arrows and connect them automatically.
Now it’s time to add details to your diagram by adding text. For more details about working with text, see Add, edit, move, or rotate text on shapes and Add text to a page. Add text to a connector the same way. Click and drag it up, down, or beside the connector. To see other available themes, click More. Your diagram gets a new background, and, a new background page called VBackground This page you can see in the page tabs along the bottom of the canvas.
To edit other text in the border, first select the entire border, and then click the узнать больше you want to change and start typing.
You may have to click more than once to get the text selected. Click Page-1 in the lower-right corner of the page to return to the drawing. Open Visio on the web. Note: If tutoria have Visio Plan 2, you can also download and install the Visio desktop app.
Select Create under the template you want, or select Create under Basic Visuo to start from scratch. To create your diagram, you drag shapes from the stencil in the Shapes ivsio to the canvas beginneers connect them.
There are several ways to connect shapes, but the simplest way is by auto-connecting them. Note: See Add and connect shapes in Visio for the web or Change the size, rotation, and order of a shape in Visio for the web to learn more about using shapes. For more details about working with text, see Add and format text in Visio for the web. Drag a shape from the Shapes window and drop it on the page. Leave the mouse pointer over the shape until four arrows appear around the sides. These are AutoConnect arrows, which give you several ways to automatically connect shapes.
Hold the mouse pointer over one of the arrows and a mini toolbar appears, holding the top four shapes in the Quick Ofr area. Move the pointer over beginnere to see a preview of that shape on fog diagram. Click the one that you want, and that shape appears with tutorail connector between it and your first shape. Drag a shape from the Shapes window and hold it over a shape on the page until the arrows appear, then drop the shape on top of one of the arrows.
Hold the pointer over a shape until the приведу ссылку appear, then grab an arrow, drag it to a shape you want to connect to, and drop tutoiral in the middle of begonners second shape. Note: Some templates have other handy ways to add and connect shapes. Click a shape once and start typing. Select a shape that has text. Click Home and use tools in the Font and Paragraph groups to format the text.
On the Design tab, in the Themes group, move the pointer slowly over the different themes. Each theme adds different colors and effects to the diagram. Click the one you want to apply. Click one of the background designs. Tutoriaal look down at the bottom of Visio, just under the drawing page. There are two tabs: Page-1 and VBackground Page-1 is the page with the shapes on it, and VBackground-1 is a background page you just added. Click VBackground-1 to see just microsoft visio 2010 tutorial for beginners pdf free background page, and then click Page-1 to go back to the diagram.
Click one of the options to add it tutoriaal the diagram.
Microsoft visio 2010 tutorial for beginners pdf free –
In addition to all of the intuitive design features of previous versions, however, Visio adds new functionality, allowing users to integrate real-time data from sources such as Excel or SQL, share diagrams online through Microsoft SharePoint, ensure data accuracy with diagram validation, and create interactive visual mashups of data. This up-to-date Visio e-book beginner’s guide will help you get started with the Visio basics and is available for free download here.
This updated e-book also advises users on known program issues, compatibility with other software, highlights user tips and keyboard shortcuts throughout, and ends with an extensive Changes in Microsoft Visio appendix.
Home All Math A. Book Site. Book Description Microsoft Office Visio is drawing and diagramming software that helps make it easy for IT business professionals to visualize, explore, and communicate complex information.
All Categories. I appreciated the casual style of his writing and occasional humor. The author does a great job at offering both basic and power user techniques. His scenarios are spot on to help guide the way I set things up for our team. The keyboard shortcuts and tips are so good. I hear the words “Right click shapes like there’s no tomorrow” in my head every time I open Visio. Great resource. I bought this book for two reasons.
First: Chris Roth is the ultimate source for everything Visio. The book alone is worth every penny at twice the price. The second reason was the videos. I am pressed for time and looking at the video re-enforces the book and vice versa. The Que mechanism to get to the videos is broken and their customer assistance system is broken, flawed or both. I have received only automated replies from them and no assistance. So I will certainly enjoy the book – but I doubt I will bother with Que again on the basis of any promised Internet extras.
Pity, because I have bought a lot of Que books over the years. But in future, if I want the videos and they are not on a DVD in the back of the book, I doubt Que will get my dollars again. One of those rare authors who explains An excellent book.
One of those rare authors who explains a topic in great detail, yet in a very easy to understand manner. This book quickly takes the beginning intermediate user to the advanced level. Highly recommended. See all reviews. Top reviews from other countries. Not Fit for Purpose: The is shown on the Amazon site as a high quality ull colour book.
It is one of the shoddiest peices of printing I have seen for a long time. The book arrived grubby, creased and with pages that don’t lie flat.
In addition the online media video and audio training does not appear to exist anymore and the publishers site actually states that the book is not available for sale. It is going back to Amazon for a refund. Just a complete waste of time. The “Using” books claim to offer free access to an online library of resources.
The process of registering gives you a coupon code which is supposed to work with Safari Books online. However, when you go to enter that code, you are informed that the free offer is no longer available as described by Que, the publishers of the “Using” books, but instead you can get a free month-long trial of Safari Online, with access to all Safari books instead.
However, it’s a time-limited offer, so you would have to pay to continue to use the “Using” resources after a month, and if like me you’ve already trialled the service, you have to pay up immediately to continue.. The instructions for getting the coupon code in the first place are wrong, too, at least for the Kindle edition; they tell you to find a specific word in the first paragraph of a particular chapter.
You actually need to look in the second paragraph instead. So overall it’s a disappointing offering, whatever the quality of the technical content in the book itself. I have used visio on and off for about 6 years [mostly off]. I bought visio – last year as an upgrade for my business. Started using visio again for my current projects and love it but I knew I was missing things. I bought this book after reading the recommendations on Amazon and I find it exellent. Very easy and quick to read and after registering for the online tutorials, I love it.
I use it for audio visual layouts and proposals – easy visuals for hard to describe systems. The book clarifies what I sought of understood, explains bits I was confused about and offers some new possibilities.
Has seriously speeded up my work and shown me how to make great images for presentation to clients, and suggested much more advance ideas to pursue in the future. And well written and engaging – unlike so many other computer manuals I have to read.
Whilst I cannot deny this is an amazing book on the power of visio and the wonderful things it can do – and believe me it can [apparently] do so much more than draw pretty flow charts. The problem is it does not come over as particularly educational for the the new to medium skill levels. So not for me, sorry. Report abuse. I have been using Visio since but only since for non-trivial diagrams.
This is my first Visio book. In the right pane of the Open dialog box, open the folder that contains the drawing that you want. You can save your diagram as a standard Visio file that you can share with other people who have Visio.
In addition, there are many different formats that you can save your diagram in directly from the Save As dialog box. Click Save As , and then select a format in the Save as type list. Web page in HTM format. Image files and other resource files are saved in a subfolder of the location where you save the HTM file.
For more information about how to add shapes, see Use the Shapes window to organize and find shapes and Find more shapes and stencils. To add a shape to the drawing page so that it is automatically connected when it is added to the page, do the following:. Hold your pointer over the shape that is already on the page. Notice that small blue arrows appear on the four sides of the shape. These are AutoConnect arrows that you can use to connect shapes.
A mini toolbar that contains four shapes appears, and a preview shape might also appear on the page. As you move the pointer over the shapes in the mini toolbar, previews of the shapes appear.
The shapes on the toolbar are the top four shapes from the Quick Shapes area. To automatically connect two shapes when you drag the second shape onto the page, do the following:. Drag a second shape onto the drawing page and hold it so it covers the first shape, but do not drop it yet.
Notice that the AutoConnect arrows appear. Move the second shape down over the AutoConnect arrow that points in the direction that you want, and drop it on the arrow. The Analyze shape is spaced a standard distance from the Service Request shape, and is connected automatically. When the AutoConnect arrows appear, move the pointer over an arrow that is pointing toward the other shape that you want to connect to.
Click and hold the AutoConnect arrow, and then drag a connector from it to the center of the other shape. When the arrow is over the center of the other shape, a red border appears around the shape. Drop the connector to attach it, or “glue” it, to the shape. For more information about how to connect shapes, see Add connectors between shapes in Visio.
When you start typing, Visio switches the selected shape to text editing mode. Select the shape again. A small yellow control handle appears in the text area. Drag the yellow control handle to move the text. On the Home tab, in the Tools group, click the Text tool. The text box now has the characteristics of other shapes. You can select it and type to change the text, you can drag it to another part of the page, and you can format the text by using the Font and Paragraph groups on the Home tab.
In addition, when you hold the pointer over the text, AutoConnect arrows appear so you can connect the text to other shapes. For more information about how to add text blocks, see Add, edit, move, or rotate text and text blocks.
In the Shape Data window, in the property row that you want, enter the data that you want. In the Type list, select the type of data that you want to be entered into that property. Right-click the shape again, point to Data , and this time click Shape Data. The Shape Data window opens and displays all the data that has been defined for the shape. If all of the shapes have specific information, you can leave the Shape Data window open and click the shapes you are interested in to see the data that they contain.
Adding shape data manually can add a lot of value to your diagram, but if your data is in a database or an Excel workbook, you can pull that data into your diagram automatically and connect the rows of data with specific shapes. Use the Data Selector wizard to import your data into the External Data window. The data that appears in the External Data window is a snapshot of your source data at the time of import. You can update the data in your drawing to match the changes in your source data by clicking Refresh All on the Data tab.
On the first page of the Data Selector wizard, choose which of the following types of data sources have the data you’re using:. Microsoft Windows SharePoint Services list.
After you click Finish on the last page of the Data Connection wizard, the External Data window appears with your imported data shown in a grid. Drag a row of data onto a shape to add automatically the data to the Shape Data for that shape. Or, in the Shapes window, select a shape that you want to hold the data, and then drag a row of data and drop it on an empty area of the page.
The selected shape is added to the page, connected to the data. Click the background that you want. A new background page is added to the diagram, which you can see in the page tabs along the bottom of the diagramming area.
To apply a border or title to your drawing:. The title and border are added to the background page named VBackground-1 by default. To change the title and other text, you must make the changes on the background page; you can’t change the title on any other pages. Click the title text. The entire border is selected, but if you start typing it changes the default title text.
To apply a unified color scheme and other formatting effects:. On the Design tab, in the Themes group, hold your pointer over the various themes. A preview of the theme shows up on the page. Appropriate grid size and ruler measurements Some drawings require a special scale. Special tabs Some templates have unique features that you can find on special tabs in the ribbon. Wizards to help you with special types of drawings In some cases when you open a Visio template, a wizard helps you get started.
Rotating and resizing shapes Rotation handles The round handle located above a selected shape is called a rotation handle. Connection arrows for AutoConnect The connection arrows help you easily connect shapes to one another, as you saw in the previous section. Selection handles for resizing shapes You can use the square selection handles to change the height and width of your shape.
Visio shapes can hold data You can add data to each shape by typing it in the Shape Data window — on the View tab, in the Show group, click Task Panes , and then click Shape Data. Visio shapes with special behavior Many Visio shapes have special behavior that you can find by stretching, right-clicking, or moving the yellow control handle on the shape. On the Design tab, hover the mouse pointer over the various themes. Visio temporarily applies each theme as you hover the mouse pointer over them.
Click the theme that you want to apply to the diagram. Click Design and then click Backgrounds. Click a background. Click a title style. The title and border appear on the background page.