NFAII | Buy and Sell | Performing Qualitive Interviews Using Microsoft Teams.
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Performing Qualitive Interviews Using Microsoft Teams.

Performing Qualitive Interviews Using Microsoft Teams.

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Interview using microsoft teams

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With an increasingly mobile global workforce, video interviews are becoming commonplace. So here are our 7 top tips to help you own your video interview. Switch your phone off, close windows to block out any outdoor noise, and lock the door if needed — we all know distracting our kids can be! Find a simple, neutral background and ensure that your shot is well-lit.

Adjust the lighting if required once the shot is set up. Ensure you have a strong internet connection. Make sure you have Microsoft Teams downloaded onto your computer, and familiarise yourself with the system. Research the company and decide what is appropriate to wear. Avoid patterns or distracting jewellery and ties. Opt for simple, softer colours and dress fully — not just from the waist up!

This will help you to psychologically feel ready for the interview. Have a pen and paper to hand for any questions that spring to mind or any key details you want to note down. Also make sure you have a glass of water to hand — interviews can be thirsty work!

Raise your camera to head level to avoid looking down on the interviewer and to make it more natural — use a laptop stand, or a pile of books. Within Microsoft Teams, turn off the box that shows you, this avoids distraction and too much self-consciousness and allows you to focus more fully on the interviewer and the questions. Once set up, check again for lighting — coming from in front of you.

If you wear glasses, try to position the lighting to remove any unwanted glare. Make sure to let the candidate know that the meeting is being recorded. In any case, they will receive a notification in Microsoft Teams. Most recruitment processes these days require the candidates to complete a case study, prepare an analysis, a presentation, or other types of tasks that would show their competence.

This is where the screen sharing feature in Microsoft Teams comes in handy. After completing the assigned task, candidates can share their screen and present the work done in an interactive way. Like this, they can highlight the most important things and allow the interviewer to easily follow their presentation.

Similarly, by sharing your own screen, you can explain an assignment to the candidate or present them with any other information. To share your screen, simply click on Share on top right once you start the meeting.

Then, you can choose between different presenter modes and what exact content you wish to share — all your screen or just specific windows. You may want to keep some notes during the interview. For example, you can give details about the case study the interviewee will need to work on, share some links with them, or other information. On the other hand, they may want to share their portfolio, or, say, a website. Meeting notes will be available for both parties before, during, and after the meeting.

After the interview is over, you will see the meeting chat that will show all meetings interactions. There the video stays 30 days before deletion. Click My content from the horizontal panel at the top of the screen and select Recycle bin.

In the recycle bin search for your video and in the Actions column, Click the trash can icon to delete the video. What is Microsoft Teams? Go to your internet browser.

In the address bar, enter office. You may be asked to enter your St. Office portal will open figure 2, where you have access to all the Office apps. Select Teams from the list of apps. Shown below. The Teams app will open.

The Navigation bar is on the left. Select Download the desktop app. Select Save File. The Teams file will download to your Downloads folder. Open your Downloads folder and double click on the Teams Icon. Prepare for the Meeting To use the transcription tool in the interview you must schedule a meeting first using the Teams calendar. Note: Transcription will not work in Channel or Meet now meetings. Schedule the Interview Click Calendar on the navigation bar on the left.

Then click New Meeting on the top right side of the screen. Figure 9. Click in Add title box and give the meeting a name. Set the date and time for the meeting. Add a message about the meeting. Click Send. The meeting will be saved on your Teams and Outlook calendar.

Set Meeting Options 1. Go to your Calendar in Teams,. Open, to edit. Select Meeting Options. Set the Meeting Options as shown below. Then click Save. Click Close, top left to close the meeting screen. Before the Meeting emailing the link 1. Go to calendar in Teams click on the scheduled meeting.

Click on Edit. Scroll down until you see the link to the meeting. Open your email and paste the link in a new message to the participant. In Teams 1. Go to Calendar and click on the pre-scheduled meeting. Click Join. The meeting Audio window will appear. See below, you can: 1. Give the meeting a name 2. Turn off your camera 3. Turn on Computer audio and microphone 3. When you have set the above settings, click on Join now. You will see an alert that the participant is waiting in the lobby.

During the Meeting 1. Turn on Transcription. Click on More Actions … on the Meeting controls. End Meeting 1. You will be taken back to the Microsoft Teams screen. Download Transcript 1. In the chat list you will see the name of the meeting. Click on the name. Click on Meeting transcript. You will be taken to another screen.

Select Download. Then select the format you want to download your transcription in. The document will download to your Downloads folder on your PC or laptop. Delete Meeting When you are satisfied with your transcript you can delete the meeting from your calendar. To Delete Meeting 1. Open the scheduled meeting on the Teams calendar.

Then Cancel Meeting again. Create your Team 1. Then click Close.

 
 

 

Interview using microsoft teams –

 

As you suing aware, the pandemic COVID has presented some challenges in conducting qualitative research interviews. At St. Microsoft Teams can be used to facilitate interviews where the discussion is expected to include sensitive data. Microsoft Teams is an app that brings conversations, meetings and files together in one usign.

Using Microsoft Teams will help you prepare and record your interviews. This page will explain two ways Transcription and Recording. Or if you prefer you can create a Team and hold interviews in Channels and add students to the Team. Note : Transcription will not work in Channel or Meet now meetings.

Meetings that are video recorded are transcribed in Microsoft Stream. Voice recordings can be downloaded from Teams. If you are on site interview using microsoft teams a St.

If you are using your own computer or laptop you will have to download the Microsoft Teams app. Click the apps launcher image see belowtop left of the screen. It looks like a waffle.

On the top right of the Teams screen you imcrosoft see your picture microosoft initials. Click on the picture or initials and you see the interview using microsoft teams shown below. You may have to enter your sgul username and password. To use the transcription tool in the interview you must schedule a meeting first using the Teams calendar. When you agree the meeting time with the participant you can schedule the meeting using your sgul email interview using microsoft teams ahead of the meeting and retrieve the link interview using microsoft teams send before the meeting is begins.

Or you can schedule the meeting before the meeting date interview using microsoft teams email the link to the participant just before the agreed meeting time. Microsoft Teams facilitates group work so you can hold discussions with group members from anywhere on any device for meetings, brainstorming and collaboration. Enter your St. It will allow you to save the meeting. You will be taken to a web page and interview using microsoft teams may have to enter your St.

You will be taken to the meeting room and wait until the participant asked to be admitted from the lobby. Note : When the participant clicks the URL, it will take them to the lobby they will wait there until you allow them into the meeting. When the participant enters the meeting, they will appear on the right in the Participants pane.

Select Start transcriptions from the menu. This will let you know and the participant intevriew transcription has started. You can stop and start the transcription usiing interview using microsoft teams the meeting. If you want to close the transcription pane. Click on the X at the top right of the Transcript pane to close. To Stop Transcriptionrecording.

Click on More Actions … on the Meeting control. Select Stop transcriptions from the menu. You and the participant will be notified that transcription has stopped. On the meeting controls, click on the arrow mcirosoft to Leaveclick End meetingthen End.

Click on Chat on the Navigation bar. The meeting attendance and transcript twams appear in the pane. Giving an Attendance report and Meeting Transcript. Go to your Downloads folder and move the Transcription to secure storage.

Then delete tems file from the Downloads folder. When you are satisfied with your transcript you can usimg the meeting from your calendar. This will also delete the transcript and attendance lists. They will still appear in the chat area but access to the transcript and attendance lists will no longer be available. In usingg Meeting details screen, click Cancel Interview using microsoft teams top left. The steps below provide information on using Microsoft Teams and Microsoft Stream to record and transcribe research interviews.

The recordings are stored on Microsoft Stream which is part of Office provided by St. All meetings that are recorded are automatically transcribed interview using microsoft teams Microsoft Stream. T he recording and transcript, can be перейти на источник from Stream to secure storage. Click Teams on the Navigation bar. If you have been added to a Team you will interview using microsoft teams them in this window. Click the Join or micosoft a team button at the bottom left or top mjcrosoft of the screen.

Click Create a team button. Choose the Other team type to источник your team.

In interviw Create your team window. Enter a name for your team, for example Interview 1, then click the Next button. Note: Leave the Privacy option set to Private – Onterview team members can add interview using microsoft teams. Refer to Add Students.

Add students by typing their name or SGUL email address, a dropdown list of names matching your spelling will appear. Select the name from the list or enter the full email address.

Click the Add button to add them to the team. Leave them as Members. To add students, click on the ellipses You add students by typing their name or sgul email address. A interview using microsoft teams of people will appear.

If they appear in the list, select the name from the list or enter the full email address. After adding the miicrosoft. When you are added to a Team you will teaks an email telling you have been added to a Team. Make sure you accepted the email sent to you, this is the only way you can access the Team and arrange the interviews in Channels.

Select the ellipses In the dialog box give the channel a name. Then click the Add button. The new channel name will appear in the Team under the General channel. Click on Copy meeting link and paste the URL you copied in an email to the participant.

Note: When the participant clicks the URL, it will take them to the lobby. They interview using microsoft teams wait until you allow them по ссылке the meeting. Click Admit to let them into the meeting. Or open the participant pane from the meeting control bar and select the tick next to their name to allow them into the meeting.

When the participant enters the meeting, their name or initials will appear in the middle of the screen. Before the interview begins turn on the Recording. Click on More Actions the three dots … on the Meeting control bar. Select Start recording from the menu. This will let you know and the participant that reams has started. You can also select the Turn on live captions to see automated live text of your interview audio. When the interview has finished Click on More Actions … three dots on the Meeting control bar and click Stop recording.

Select the arrow next to Leave on the meeting control bar and click End meeting. Note : We recommend that if your interview runs for more than one hour, split the recording into microosft or more parts. These will open two or more pages on Microsoft Stream. To access intevriew transcription from the interview, you will need to interview using microsoft teams the video recording to Stream.

The transcription is automatically generated then you can move the transcription to a secure place. You are now in Microsoft Interveiw. The steps to transcribe, move and delete the recording will take intervied in Microsoft Stream and not in Teams. The video will appear and underneath to the left you will see the date, name and who recorded ссылка на подробности meeting.

The transcription will appear to the right of the video. The transcription will automatically tezms. On the Options section to the right, select Download file to the right of Captions. It holds information about a web recorded video: interview using microsoft teams, captions, descriptions, chapters and metadata. Go to uding Downloads teasm.

 
 

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